TEN Information Management GmbH

Privacy Policy

Status: August 24, 2022

This document has been translated automatically from the German version. In case of ambiguities or contradictions, only the German version is valid.

Thank you for your interest in the services offered by TEN Information Management GmbH. We, TEN Information Management GmbH (hereinafter “TEN-IM”, “we” or “us”) take into account the data protection requirements of the European General Data Protection Regulation (GDPR) in our processes and procedures.

We inform you here about the purpose for which and the legal basis on which we process your personal data, for how long and what rights you have with regard to data processing.

Person responsible
Responsible in the sense of Art. 4 No. 7 DSGVO for data processing in connection with this website and with the respective business relationships is:

TEN Information Management GmbH
Altlaufstraße 40
85635 Höhenkirchen-Siegertsbrunn
Tel: +49-8102-7278934-0

Contact for your rights
For inquiries regarding data protection, you can reach us by e-mail at info@ten-im.com.

Subject of data protection
The subject of data protection is personal data. According to Art. 4 No. 1 DSGVO, this is all information that relates to an identified or identifiable person. This includes, for example, information such as first and last names, e-mail addresses, but also usage data such as your IP address.

Scope of the processing of personal data
We strictly observe the principle of data use for a specific purpose. All personal data is processed only for the purposes specified in these data usage notes.

In the following, we have compiled the most important information on typical data processing separately for you according to data subject groups. For certain data processing operations that only affect specific groups, the information requirements are fulfilled separately.

Where the term “data” is used in the text, this refers exclusively to personal data within the meaning of the GDPR.

  1. Visitors to our website
  2. customers, business partners and their employees

III. participants of events

  1. Implementation of online events
  2. Interested parties and other communication partners
  3. media plugin integration

VII. Use of our social media channels

VIII. Our service providers

  1. What else you should know – your rights
  2. Visitors to our website

If you visit our site only for information about TEN Information Management GmbH, we will process your personal data only to the extent necessary to display our website on the Internet in the best possible way on your terminal equipment. The use of the website is generally possible without providing personal data.

We say “basically” because we process your IP address briefly to allow you to view the website.

  1. Server protocol data
    The IP address, also known as the Internet protocol address, is an address in computer networks that can be used to address and reach web servers or individual end devices. In order for the data packets that make up the page www.ten-im.com
    to be assembled on your end device and displayed as a web page, two IP addresses are required, yours and ours.

In order for our web server to fulfill your data request, our web server needs to know your IP address. Therefore, it must process your IP address. For this purpose, our web server receives the information from which website your request came, which website or file was accessed by you and when (date, time of request, time zone), which browser and which operating system you used for this purpose, as well as in which language your browser was set. This data is usually
stored automatically all together in a
log file, also called log file.

  1. purpose
    The purpose of data processing is thus the secure presentation of TEN Information Management GmbH and its offers on the Internet.
  2. legal basis
    The legal basis for the processing is Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest in data processing lies in the operation of a functional, secure and optimized Internet presence and ensuring the security of our information technology systems.
  3. storage period
    You cannot use our website without us processing this personal data, in particular the IP address. Consequently, you cannot object to the data processing.

In principle, we do not store your IP address in the log files.

  1. passing on

Protocol and communication data are only passed on to third parties when special circumstances arise. In the event of suspicion of a criminal offense or in investigative proceedings, we may transmit data to the police and public prosecutor’s office.

  1. Cookies and analysis
    To optimize your visit to our website, we use cookies, and to analyze usage data, we use the reach analysis service of Google Ireland Limited.
  2. Cookies in general
    Cookies are text files that are stored in your browser and by which your computer can be identified and recognized when you visit our site again. They do not interfere with the operating system of your computer.

In principle, you can set your web browser so that no cookies or so-called “third-party cookies” are stored on your computer. To do this, you can deactivate the corresponding option in the system settings of your browser. Under certain circumstances, however, individual functions of our website may not be usable.

Here you can learn about the settings options, for the most commonly used browsers:

  1. cookies in the overview
    a) Essential cookies
    The user-friendliness, individual presentation and efficiency of our website depends on us recognizing your browser even after you have been to another website. For this reason, we use so-called technically necessary cookies. With their help, we can ensure the functionality of the site and optimize it for your browser. With their help, we can also ensure the security of our systems and counteract IT fraud.

Consequently, you cannot object to this processing. However, you can disable these cookies by the respective setting of your browser.

(1) Purpose The purpose of
data processing is thus the secure and legally compliant presentation of TEN Information Management GmbH and its offers on the Internet.

(2) Legal basis The legal
basis for the processing is Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest in data processing lies in the operation of a functional, secure and legally compliant internet presence.

  1. b) Usage analysis
    We use cookies and analytics technologies that allow us to statistically analyze how you use our website. We use the information from the usage analysis to evaluate the use of our website and to compile reports on website activity in order to measure the success and reach of our websites. This allows us to better tailor our online presence to your needs and interests and to offer you content that better meets them
    . The processing of this data takes place on our behalf.

(1) Google (Universal) Analytics
We have integrated functions of the web analysis service Google Analytics of Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA (hereinafter “Google” or “Google Analytics”) on our website by means of Google Tag Manager. We also use the service Google Optimize to increase the attractiveness, content and functionality of our website by playing new features and content of the store to a percentage of our users and statistically evaluate the change in usage. Google Optimize is a sub-service of Google Analytics.

Google uses so-called “cookies” or “third-party cookies”. These are text files that are stored on your computer or the device you are using (tablet, smartphone, etc.) and enable an analysis of your use of our website.

Detailed information on the cookies set can be found in our CMP (Consent Management Platform).

Through the features provided in the website analytics services, it is possible for Google to associate data, sessions, and interactions across multiple devices with an anonymized user ID and thus analyze the activities of an anonymized user across devices.

The information generated by the cookies about your use of this website (including your IP address) will also be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Due to the activation of IP anonymization on our website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before transmission in order to exclude direct personal reference. Outside the European Union or the European Economic Area, IP anonymization is not set up by Google on the system side.

You can object to the collection, storage and use of information by Google at any time with effect for the future by installing the deactivation add-on provided by Google.

We have concluded the required data protection agreement with Google for commissioned processing in accordance with Article 28 DSGVO. In this agreement, Google undertakes to protect the data of our users and to process it exclusively on our behalf in accordance with the applicable data protection regulations.

More information on how Google Analytics handles user data can be found, for example, in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

 

  1. purpose and legal basis for data processing

We use the analysis and tracking technologies of Google on the basis of your consent via our cookie banner (Art. 6 para. 1 p. 1 lit. a) DSGVO):

  • for the purpose of monitoring the correct functioning of our website or our offer,
  • for the purpose of statistically recording usage and performing data analyses in order to optimize the usability, performance and content of our website,
  • for the purpose of debugging technical errors,
  • for the purpose of evaluating key performance indicators,
  • for the purpose of product optimization.

 

  1. duration of storage

Sessions are generally terminated after 30 minutes of no activity and campaigns after six months.

 

  1. revocation, objection and removal possibility

You can object to the collection, storage and use of information by Google at any time with effect for the future via the following channels / revoke your consent given via the cookie banner:

  1. a) You can object by installing the deactivation add-on provided by Google. For more information, please visit https://tools.google.com/dlpage/gaoptout?hl=de.
  2. b) Alternatively, you can prevent the storage of cookies set by Google by selecting the appropriate settings on your browser software.
  3. c) By changing the Google Analytics slider in CMP , you prevent technical measures from being carried out by Google and cookies from being set.

However, we would like to point out that in the case of deactivation or opt-out, you may not be able to use all functions of the website to their full extent.

 

  1. customers, business partners and their employees

If you are our customer or business partner or an employee of our customers or business partners, we process your data in order to establish and execute contractual relationships with you or with your company, as well as to fulfill legal requirements. As a customer or business partner or as an employee of our customers or business partners, you are required by law and by contract to provide us with the relevant data. Without the corresponding information, a customer or business relationship with us can neither be established nor carried out.

  1. Purpose
    We process your data for the purpose of establishing and implementing business relationships. A change of these purposes is not planned.
  2. Legal basis
    The legal basis for data processing in the context of contracts with natural persons is Art. 6 para. 1 lit. b) DSGVO, as it serves the preparation and execution of contracts. In the case of contracts with legal persons, the legal basis is Art. 6 (1) (f) DSGVO. Our legitimate interest here is to be
    able to communicate with
    contact persons relevant to the contract.

Art. 6 para. 1 lit. c) DSGVO always forms the legal basis for data processing if we are legally obliged to process your data; this is the case, in particular, within the framework of tax and commercial law regulations. For notifications to our customers in connection with our product and service offerings, as well as in the event of any examination, enforcement or rejection of claims, Art. 6 para. 1 lit. f) DSGVO forms the legal basis for data processing. In this context, our legitimate interest is based on the marketing of our product and service offering as well as the enforcement of claims or the defense against claims.

  1. Disclosure
    Recipients of your data for the processing of payments are banks. Insofar as we are obligated or authorized to transmit data, public authorities and offices may be recipients of your data within the scope of their duties. In individual cases, your data may be transferred to collection service providers, lawyers and courts.
  2. Analysis of information emails
    We use a CRM tool for sending information emails. It enables us to record whether you have opened an information email and on which links you have clicked. For this purpose, a so-called tracking pixel is built into our information emails, which enables us to track which content is of interest to you, so that we can adapt the information emails to your needs and interests.
  3. Option to object
    You can, of course, object to the further sending of information e-mails and the analysis of opening and clicking behavior at any time by unsubscribing from the information e-mails. To do so, click on the unsubscribe button which you will find at the end of each information mail. Alternatively, you can also contact us at info@ten-im.com.
  4. Retention
    All data relevant to contracts and bookings will be stored in accordance with the retention periods under tax and commercial law for at least ten calendar years after the end of the contract.


III. participants of events

  1. General
    If you want to visit our events, we need your email address. Otherwise we cannot send you the event invitation. Our invitations are always personalized, therefore we also need your salutation, as well as your first and last name.
  2. Purpose
    We process your data for the purpose of organizing and conducting events. A change of these purposes is not planned.
  3. Legal basis
    We base the processing of your data in the context of the organization and implementation of events on Art. 6 para. 1 lit. b) DSGVO.
  4. Retention
    All data relevant to contracts and bookings will be stored in accordance with the retention periods under tax and commercial law for at least ten calendar years after the end of the contract.

 

  1. Implementation of online events

If you participate in one of our online events, we usually process your salutation, first and last name, contact details.

For the implementation of virtual events or videoconferences via online meetings or webinars (hereinafter only “videoconferences”), we require a suitable technology. We have examined various providers and had to conclude that the services of the examined EU providers were not suitable for reliably conducting the video conferences. The suitable technology is offered to us by the U.S. provider of Zoom. Zoom is a service of Zoom Video Communications, Inc., business located at 805 Broadway Street Suite 800 Vancouver, WA 98660, U.S.A.

We use Zoom in the so-called EU cluster. This means that the entire account we use for video conferencing is located in the EU. Not only the data center region for the video conferences is located in the EU, but the entire data processing takes place exclusively in the EU.

You do not need your own Zoom license to participate in our video conferences. You will receive your access link from us by e-mail before a video conference. Calling up the link is sufficient to participate in the video conferences. However, in order to participate in a videoconference, you must at least provide information about your name and e-mail address. You can also enter a fantasy name, i.e. a so-called “nick name”. Only after providing a name and e-mail address you can join a video conference.

If you participate in one of our videoconferences, we process the name you provide as well as the e-mail address you provide as part of the implementation. Furthermore, we process the information on the duration of the video conference. Furthermore, the scope of the processed data also depends on the information you provide before (e.g. in your own Zoom profile or when participating without registering) or when participating in (e.g. in the chat or Q&A area) a video conference.

We use Zoom to conduct video conferences. If we want to record individual video conferences, we will transparently tell you in advance and – if necessary – ask for your consent. The fact of the recording will also be displayed to you in the Zoom app. In this case, we may also process questions asked by participants for the purposes of recording and following up video conferences.

In case we record a video conference, the following data will be processed: the MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings and the text file of the chat.

If you dial in using a telephone rather than a browser, we process the incoming and outgoing phone number information, the country name, and the start and end time of your participation.

If we give you the opportunity to use the chat, question or survey functions in a video conference, we process the text entries you make in order to display them in the video conference and log them if necessary. If we conduct an interactive videoconference and give you the opportunity to use the display of video and the playback of audio, the data from the microphone as well as from any video camera of your terminal device will be processed accordingly during the duration of the videoconference. You can turn off the camera or microphone yourself at any time via the Zoom applications.

If you are registered as a user in Zoom, then reports on video conferences (metadata, telephone dial-in data, questions and answers in video conferences, survey function in video conferences) can be stored in Zoom for up to one month. In Zoom there is a possibility of software “attention monitoring” (“attention tracking”), but it is permanently disabled.

A Purpose and legal basis
The processing of your data is solely for the purpose of conducting the virtual event, i.e. the video conference. The legal basis for the processing of data processed in the course of participation in a video conference organized by us is Art. 6 (1) lit. b) DSGVO.

B Disclosure
Your data will not be passed on or transmitted to third parties. In principle, your data will not be transferred to the USA or any other third country.

Zoom is obligated by means of an agreement on commissioned processing and, due to the non-excludable third-country transfer via the conclusion of EU standard contractual clauses, to process your data exclusively within the scope of our instructions and not for its own purposes. Thus, Zoom processes the provided data for the provision of the service, i.e. for the execution of the video conferencing as well as in case of support, in compliance with the required data security measures as a contractor in the sense of Art. 28 DSGVO for us and guarantees the level of protection by using the standard data protection clauses incl. the performed data transfer impact assessment.

For more information on how Zoom works, click here.

Please note that when you are redirected to Zoom, you leave our area of responsibility until you participate in the video conference and that cookies and tracking technologies are used on the Zoom website. We therefore recommend that you take note of Zoom’s privacy policy and terms of use before visiting. We have no control over Zoom and its technologies after you leave our website.

C Deletion / Retention
Your data as a participant in our video conferences, in particular the name given, the e-mail address given and the duration of participation in a video conference, will not be stored.

D Objection / elimination option
You have the option to terminate your participation in the video conference at any time.

 

  1. Interested parties and other communication partners

If you contact us by calling us, sending us an e-mail or a letter, or by using the contact form provided on our website – for example, to arrange a demo appointment or a non-binding initial consultation – we will process your data in order to deal with your request. The provision of data is necessary in order to process your request. Without the provision of data, communication is not possible.

  1. Purpose
    We thus process your data for the purpose of effective communication. There are no plans to change this purpose.
  2. Legal basis
    The legal basis for processing your data is Article 6 (1) (b) and (f) DSGVO. Our legitimate interest lies in being able to communicate effectively with interested parties and other communication partners. Furthermore, as the operator of this website, we are legally obliged to provide you with an effective means of contact. Therefore, Art. 6 para. 1 lit. c) DSGVO in conjunction with § 5 para. 1 No. 2 TMG forms the legal basis for the processing of your data if you use the form provided to contact us.
  3. Deletion
    Requests and communications will be deleted after ten calendar years at the latest.

 

  1. media plugin integration

VI.1. integration of YouTube

A Description and scope of data processing

Our website uses a plug-in from the provider YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA or Google Ireland Limited, Gordon House, 4 Barrow St, Dublin 4, Ireland (hereinafter YouTube or Google) to integrate videos.

The content of the plug-in is transmitted by YouTube directly to your browser and integrated by it into the website. As a result, your visit to the website is transmitted to YouTube.

We have integrated the YouTube plugin with the option “no-cookie”. However, if you are logged in to YouTube with your user account, YouTube can assign the information obtained through the use of the plugin to your respective account. In this case, the information is transmitted to your personal user account at YouTube and stored there by YouTube.

Through the use of YouTube and your visit to our website, on which the plug-in for the integration of YouTube content is used, data (including the date and time of your visit to our website, location information, URL of the website accessed, search terms) are generally collected, processed and stored. By calling up the YouTube video on our website, YouTube or Google can independently store cookies on your computer or mobile device via your browser. In addition, Google can store and evaluate your IP address and our website as a starting point via an interface. For more information on the processing of data by YouTube or Google, please refer to Google’s privacy policy. We have no influence on the data and data processing operations collected by YouTube, nor are we aware of the full extent of the data collection, the purposes of the processing, the storage periods and the storage location. There is also no information about the deletion of the collected data by YouTube.

For more information and the applicable privacy policy of the operator, please visit https://policies.google.com/privacy?hl=de&gl=de .

To avoid an unauthorized and uncontrolled flow of data from the moment you visit our website, we implement the integration of the plug-in with a so-called consent solution, i.e. YouTube and Google may only set cookies or receive information about your visit to our website if you have actively clicked on the plug-in to play the YouTube video or have consented to the display of YouTube videos via our cookie banner. By visiting our website without confirmation on your part via the consent solution, no data is transmitted to YouTube or Google.

B Purpose and legal basis for data processing

The legal basis for the processing of personal data is your consent in this regard by voluntarily using or clicking on the content provided or consent via the cookie banner provided by Cookiebot Art. 6 para. 1 p. 1 lit. a DSGVO.

C Possibility of objection and removal

However, you can object to the collection, storage and use of data by YouTube or Google at any time with future effect by installing the deactivation add-on provided by Google or setting your browser so that no cookies are stored.

You can revoke your consent to data processing by YouTube or Google via the cookie banner provided by us at any time with effect for the future. By changing the check mark at YouTube under “Marketing” in the cookie banner, you prevent the implementation of technical measures and the setting of cookies. The cookie settings can be accessed at any time via the link described under “Cookies” (“Change consent”) in the privacy policy.

 

VII. Use of our social media channels

The logos of social media providers are displayed on our website. These logos or icons function as external links, so that no personal data is transmitted to one of these providers without clicking on one of the icons. If the user clicks on one of the logos, he or she will be redirected to the website of the respective provider. Information about the processing of personal data by the respective providers can be found in their privacy statements:

  1. a) Meta/Facebook: https://de-de.facebook.com/policy.php
  2. b) LinkedIn: https://www.linkedin.com/legal/privacy-policy
  3. c) Xing: https://privacy.xing.com/de/datenschutzerklaerung
  4. d) YouTube: https://support.google.com/youtube/topic/2803240?hl=de&ref_topic=6151248

VII.1Our use of the Meta/Facebook platform

The following Facebook fan pages are covered by this privacy information:

Meta Platforms Inc. with its registered office at 1 Hacker Way, Menlo Park, CA 94025, USA, or, if you are a resident of the EU, Meta Platforms Ireland Ltd. with its registered office at 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter referred to as “Facebook”) is responsible for processing the personal data that the visitor provides when visiting the Facebook company fan page (hereinafter referred to as “fan page”). A contract required by data protection law has been concluded with Facebook.

  1. general information about data processing

Facebook collects personal data in order to evaluate user behavior. Facebook provides the operators of Facebook profiles, such as us, with the following data in anonymized and aggregated form. This is demographic data such as age, gender, place of residence, country or native language, without any reference to identifiable persons. We can therefore not identify any visitor to the Facebook profile.

In addition, we are provided with statistics on the source of access to the Facebook profile, the type of terminal device used for access or the number of page views. As the operator of this Facebook profile, we also receive anonymized statistical data from Facebook (so-called insights). This data does not allow any conclusions to be drawn about the respective visitor, subscriber or registered user (hereinafter collectively referred to as “visitor”; in individual cases, only the group of persons to whom the respective facts relate will be named below). These received statistical data can also not be linked to the profile data of our subscribers. We can only define the data and visitor categories according to which Facebook evaluates its data collection and makes it available as anonymized statistics. We use this data exclusively to analyze user behavior so that we can better tailor our Facebook profile and offer to the needs and interests of our visitors. We use the data provided on Facebook under “Insight” to select relevant information for our posts on Facebook or to publish targeted posts for corresponding groups on the platform.

We only use the data provided by Facebook that is required for the purposes stated here. If further data is provided, it is not retrieved and thus not processed by us.

We only receive anonymized information and statistics if the visitor to our Facebook profile is registered with Facebook. However, we would like to point out that by directly accessing our Facebook profile, e.g. by reading log files (e.g. IP address) or setting cookies, Facebook itself may collect this data.

Your use of the data provided to us by Facebook is based on Art. 6 (1) lit. f DSGVO:

– To perform data analysis,

– to statistically record the use of our Facebook page and to evaluate it for the purpose of optimizing our offer for you,

– in order to continuously improve and manage our offerings and marketing activities.

Our legitimate interest according to Art. 6 para. 1 lit. f DSGVO results from the aforementioned points.

We have neither influence on the data collection by Facebook nor on the data processing operations at Facebook. We also have no knowledge of the scope of data collection, the purposes of processing and the storage periods. A transfer of data to anonymized statistics can therefore not be excluded.

  1. information for registered users

If you follow our Facebook profile as a registered user (Facebook also calls this “subscribing”), Facebook adds your profile to the list of all followers/subscribers of our fan page. Facebook then makes our posts available to you in your newsfeed. Facebook provides us with the list of our subscribers. However, this list only contains data that is public, i.e. information that the visitor voluntarily provides via his Facebook settings. The user himself decides which data he wants to make public in his Facebook settings. In addition, each visitor has the option to individually set their privacy in their Facebook settings (https://www.facebook.com/settings?tab=privacy). In addition, every visitor has the option in his Facebook settings to actively hide his Likes or to no longer follow the fan page. In this case, his profile will no longer appear in the list of fans of our pages.

In addition, we can also assign comments and likes to our Facebook posts as well as activities on our profile pages to individual users.

The processing of this data serves the aforementioned purpose and is based on Art. 6 para. 1 lit. a DSGVO on the basis of your voluntarily given consent by registering and logging in to Facebook.

The complete data collection, i.e. which data of a visitor Facebook collects in total and for which purposes they are processed by Facebook, is not known to us. The necessary information was not provided to us by Facebook. We ask for your understanding that we can only inform you to the extent of our knowledge of the data processing in our area of responsibility and our influence on the data processing.

The complete data collection, i.e. which data of a visitor Facebook collects in total and for which purposes they are processed by Facebook, is not known to us. The necessary information was not provided to us by Facebook. We ask for your understanding that we can only inform you to the extent of our knowledge of the data processing in our area of responsibility and our influence on the data processing.

You can reach Meta’s data protection officer at the following link: https://www.facebook.com/help/contact/540977946302970 .

You can find more information on data processing by Facebook under the following links:

– Privacy Policy: https://www.facebook.com/about/privacy/

– Opt-Out: https://www.facebook.com/settings?tab=ads

– For joint processing pursuant to Art. 26 GDPR, Facebook has provided corresponding regulations: https://www.facebook.com/legal/terms/page_controller_addendum.

 

VII. 2Our use of LinkedIn

The following LinkedIn profiles are covered by this privacy information:

LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (hereinafter “LinkedIn”) is responsible for processing the personal data that the visitor provides when visiting our LinkedIn profile.

  1. general information about data processing

LinkedIn collects personal data in order to evaluate user behavior. LinkedIn provides the operators of LinkedIn profile pages, such as us, with insight data in anonymized and aggregated form in order to evaluate the behavior of users in the course of their interaction with our site. In doing so, we cannot identify any visitor to the LinkedIn profile page.

In addition, we receive statistics about the source of access to the LinkedIn profile, the type of end device used to access it or the number of page views. As the operator of this LinkedIn profile, we also receive anonymized statistical data from LinkedIn (so-called evaluations). It is not possible to draw conclusions about the respective visitor, subscriber or registered user (hereinafter collectively referred to as “visitor”; in individual cases, only the group of persons to whom the respective facts relate is mentioned below). This statistical data obtained can also not be linked to the profile data of our followers. We can only specify the data and visitor categories according to which LinkedIn evaluates its data collection and makes it available in the form of anonymized statistics. This data is used by us exclusively for the analysis of user behavior so that we can better tailor our LinkedIn profile and our offer to the needs and interests of our visitors.

We use the analytics provided by LinkedIn to select relevant content for our posts on LinkedIn or to publish targeted posts for relevant groups on the platform and to offer information material for download.

We only use the data that is provided to us by LinkedIn and that is required for the purposes stated here. If data beyond this is provided, it is not retrieved and therefore not processed by us.

We only receive anonymized information and statistics if the visitor to our LinkedIn profile is registered with LinkedIn. However, we would like to point out that by directly accessing our LinkedIn profile, for example by reading log files (e.g. IP address) or setting cookies, it is possible for LinkedIn itself to become aware of this data.

The use of your data transmitted to us by LinkedIn is based on Art. 6 (1) lit. f DSGVO:

– to perform data analysis

– to statistically record the use and performance of our LinkedIn page and to evaluate it for the purpose of optimizing our information offer for you

– to continuously improve and manage our information offering.

Our legitimate interest according to Art. 6 para. 1 lit. f DSGVO results from the aforementioned points.

We have neither influence on the data collection by LinkedIn nor on the data processing procedures existing at LinkedIn. We also have no knowledge of the scope of data collection, the purposes of processing and the storage periods. A transfer of data in anonymized statistics can therefore not be excluded.

  1. information for registered users

When you follow our LinkedIn profile as a registered user, LinkedIn adds your profile to the list of all followers of our profile. LinkedIn then makes our posts available to you in your newsfeed. The list of our followers is provided to us by LinkedIn. However, this list only contains data that is public, i.e. information that the visitor voluntarily provides via his LinkedIn settings. Which this is specifically, the respective user decides individually in his LinkedIn settings. In addition, each visitor has the option to individually set their privacy in the LinkedIn settings.

In addition, each visitor has the option to stop following our profile. In this case, his profile will no longer appear in the list of followers of our profile.

We may also associate interactions with our posts in the form of comments, likes and shares, and activities on our profile pages with individual users.

The processing of this data serves the aforementioned purpose and is based on Art. 6 para. 1 lit. a DSGVO on the basis of your voluntarily given consent by registering and logging in to LinkedIn.

We are not aware of the complete data collection, i.e. which data of a visitor LinkedIn collects in total and for which purposes they are processed by LinkedIn. The necessary information was not provided to us by LinkedIn. We ask for your understanding that we can only inform you to the extent of our knowledge of the data processing in our area of responsibility and our influence on the data processing.

In addition, we point out that your data may also be processed outside the European Union and the European Economic Area. This may result in risks, as, for example, the enforcement of user rights may become more difficult. Further details can be found in the data protection statements of the individual providers.

You can reach LinkedIn’s data protection officer at the following link: https://www.linkedin.com/help/linkedin/ask/TSO-DPO

For more information on data processing by LinkedIn, please visit: https://privacy.linkedin.com/

 

VII. 3 Our use of YouTube

The following YouTube profiles are covered by this privacy information:

Google Ireland Ltd, Gordon House, Barrow Street, Dublin, D04 E5W5, Dublin (hereinafter “Google”) is responsible for processing the personal data provided by our visitors when visiting our YouTube channel.

  1. general information about data processing

YouTube collects personal data to evaluate user behavior. YouTube provides the operators of YouTube channels, such as us, with the following data in anonymized and aggregated form. This is demographic data such as age, gender, place of residence, country or native language, without any reference to identifiable persons. We can therefore not identify any visitor to the YouTube channel.

In addition, we receive statistics about the source of access to the YouTube channel, the type of terminal device used for access or the number of page views. As the operator of this YouTube channel, we also receive anonymized statistical data (so-called insights) from YouTube. This data does not allow any conclusions to be drawn about the respective visitor, subscriber or registered user (hereinafter collectively referred to as “visitor”; in individual cases, only the group of persons to whom the respective facts relate is named below). This statistical data obtained can also not be linked to the profile data of our subscribers. We can only specify the categories of data and visitors according to which YouTube evaluates its data collection and makes it available in the form of anonymized statistics. We use this data exclusively to analyze user behavior so that we can better tailor our YouTube channel as well as our offer to the needs and interests of visitors.

We use the data submitted to YouTube under “Insight” to select relevant information for our posts on YouTube or to publish targeted posts for relevant groups on the platform.

We only use the data that is provided to us by YouTube and that is necessary for the purposes stated here. If further data is provided, it is not retrieved and therefore not processed by us.

We only receive anonymized information and statistics if the visitor to our YouTube channel is registered with YouTube. However, we would like to point out that by directly accessing our YouTube channel, e.g. by reading log files (e.g. IP address) or setting cookies, it is possible for YouTube itself to become aware of this data.

The use of the data transmitted to us by YouTube is based on Art. 6 (1) lit. f DSGVO:

To perform data analysis,

– to statistically record the use of our YouTube page and to evaluate it for the purpose of optimizing our offer for you,

– for the continuous improvement and management of our offer and content.

Our legitimate interest according to Art. 6 para. 1 lit. f DSGVO results from the aforementioned points.

We have neither influence on the data collection by YouTube nor on the data processing operations at YouTube. We also have no knowledge of the scope of data collection, the purposes of processing and the storage periods. A transfer of data to anonymized statistics can therefore not be excluded.

  1. information for registered users

When you follow our YouTube channels as a registered user (YouTube also calls this “subscribing”), YouTube adds your profile to the list of all subscribers to our channel. YouTube then makes our posts available to you on your YouTube homepage. The list of our subscribers is provided to us by YouTube. However, this list only contains data that is public, i.e. information that the visitor voluntarily provides via his YouTube settings. The respective user decides for himself which data he wants to make public in his YouTube settings. In addition, each visitor has the option of checking their privacy in their Google settings (https://myaccount.google.com/intro/privacycheckup ).

For more information on the individual setting options, visit https://policies.google.com/technologies/product-privacy .

We may also associate comments on our YouTube channels with individual users.

The processing of this data serves the above purpose and is carried out in accordance with Art. 6 para. 1 lit. a DSGVO on the basis of your voluntarily given consent by registering and logging in to YouTube.

The complete data collection, i.e. which data of a visitor YouTube collects in total and for which purposes they are processed by YouTube, is not known to us. The necessary information was not provided to us by YouTube. We ask for your understanding that we can only inform you to the extent of our knowledge of the data processing in our area of responsibility and our influence on the data processing.

In addition, we would like to point out that the operators of the platform that can be accessed via the various end devices are mostly U.S. companies and their data can therefore also be processed outside the European Union and the European Economic Area. This may give rise to risks, as, for example, it could be more difficult to enforce users’ rights. You can find more details in the privacy statements of the individual providers

You can submit a privacy complaint to Google at the following link. You can find further contact options at the following link.

For more information about YouTube’s data processing, please see the following links:

Privacy policy: https://policies.google.com/privacy

Opt-Out: https://adssettings.google.com/authenticated and https://www.youronlinechoices.com

 

VII. 4Our use of Xing

The following Xing profiles (employer branding profiles) are covered by this privacy information:

New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany (hereinafter “Xing”) is responsible for processing the personal data that our visitors provide when visiting our Xing profile. A data protection contract has been concluded with Xing for the statistics provided by Xing.

  1. general information about data processing

We collect, process and use the statistics provided to us by Xing about visitors to our profile; we cannot identify individual visitors to our Xing profile. In addition, we process the personal data you provide only for the purpose of informing you about our activities on Xing via the employer branding profile, optimizing our presence, and networking with users registered on Xing.

Xing provides us with information and statistics about the source of access to the Xing profile, the type of end device used for access or the number of page views. As the operator of the Xing profile, we also receive anonymized statistical data (so-called analyses) from Xing. Via this data, no conclusions can be drawn about the respective visitor, subscriber or registered user (hereinafter collectively referred to as “visitor”; in individual cases, only the group of persons to whom the respective facts relate will also be named in the following). Nor can this statistical data obtained be linked to the profile data of the followers who follow our profile on Xing. We can only specify the categories of data and visitors according to which Xing evaluates its data collection and makes it available in the form of anonymized statistics. This data is used by us exclusively for the analysis of user behavior, so that we can better align our Xing profile as well as our offer to the needs and interests of the visitors.

We use the analytics provided by Xing to select relevant content for our posts on Xing or to post targeted posts on the platform for appropriate groups.

We only use the data provided to us by Xing that is required for the purposes stated here. If further data is provided, it is not retrieved and thus not processed by us.

We only receive anonymized information and statistics if the visitor to our Xing profile is registered with Xing. However, we point out that as a result of the direct access to our Xing profile, for example by reading log files or setting cookies, processing of this data by Xing is possible. We have no influence on this.

Para. 1 p. 1 lit. f) DSGVO:

-to perform data analysis,

-to statistically record the use of our Xing page and evaluate it for the purpose of optimizing our offer for you,

-for the continuous improvement of our offer.

From the aforementioned points follows our legitimate interest, which is required for Art. 6 para. 1 p. 1 lit. f) DSGVO.

We have no influence on the collection of personal data by Xing, nor on the data processing procedures existing at Xing. We are also not aware of the scope of the data collection, the purposes of the processing or the deposited storage periods. A forwarding of the data in anonymized statistics can therefore not be excluded.

 

  1. information for registered users

If you follow our Xing profile as a registered user (in doing so, you have accepted Xing’s terms and conditions and acknowledged Xing’s privacy policy), Xing will add your profile to the list of all followers of our profile. Xing then makes our posts available to you on your newsfeed. Xing leaves the list of our followers to us. This list only contains data that is public, i.e. information that is voluntarily provided by the visitor via his Xing settings. The respective user decides individually in his Xing settings what this is specifically. In addition, each visitor has the option in the Xing settings to make his privacy settings individually. In addition, every visitor has the option of no longer following our profile. Then his profile will no longer appear in the list of followers of our profile.

In addition, we may also associate interactions with our posts in the form of comments, likes and shares, as well as activities on our profile pages to individual users.

This data is processed pursuant to Art. 6 para. 1 sentence 1 lit. b) DSGVO on the basis of your user contract concluded with Xing in the course of registration or pursuant to Art. 6 para. 1 sentence 1 lit. a) DSGVO on the basis of your voluntarily and, if applicable, implied consent in the course of your usage behavior on Xing.

The complete data collection, i.e. which data of a visitor Xing collects in total and for which purposes these are processed by Xing, is not known to us. The required information has not been provided to us by Xing. We ask for your understanding that we can only inform you as far as our knowledge of the data processing in our area of responsibility and our influence on the data processing go.

Furthermore, we would like to point out that Xing, according to its own information, processes your personal data within the European Union on servers in Amsterdam.

You can reach Xing’s data protection officer at the following e-mail address:

datenschutzbeauftragter@xing.com .

You can obtain further information on data processing by Xing at:

https://privacy.xing.com/de-datenschutzerklaerung

 

 

VIII. Our service providers

We use service providers in the provision of services, in particular for the provision, maintenance and care of IT systems. Our service providers process your personal data on our behalf and according to our instructions within the European Union, unless we have explicitly described otherwise in this data protection notice – especially in the case of LinkedIn.

We have partnered with contract processors for web hosting and web analytics. We point out that these providers thereby undertake to comply with the data protection standards of the EU, so that there is an appropriate level of protection for your personal data under data protection law.

  1. What else you should know – your rights

You have the right to request confirmation as to whether data concerning you is being processed and to information about this data as well as further information and a copy of the data in accordance with Art. 15 DSGVO.

In accordance with Art. 16 DSGVO, you have the right to request that the data concerning you be completed or that the incorrect data concerning you be corrected.

In accordance with Art. 17 DSGVO, you have the right to demand that data concerning you be deleted without delay, or alternatively, in accordance with Art. 18 DSGVO, to demand restriction of the processing of the data.

You have the right to request to receive the data concerning you that you have provided to us, in accordance with Article 20 of the GDPR, as well as the right to request its transfer to other data controllers.

In accordance with Art. 7 (3) DSGVO, you have the right to revoke any consent you have given at any time with effect for the future. If you revoke your consent, we may no longer continue the data processing based on this consent for the future. Please send any revocation to info@ten-im.com.

If we process your data on the basis of legitimate interests pursuant to Art. 6 (1) (f) DSGVO, you may object to the future processing of the data relating to you at any time in accordance with Art. 21 DSGVO, provided that there are grounds for doing so that arise from your particular situation. However, we cannot always comply with your objection, e.g. if legal provisions oblige us to process.

If your objection is directed against direct advertising, you have a general right to object. In this case, your right to object is implemented without having to provide information on a specific situation. Please send your objection to info@ten-im.com.

You also have the right to file a complaint with the competent supervisory authority pursuant to Art. 77 DSGVO. The competent authority for us is the Bavarian State Office for Data Protection Supervision. However, you can also contact the supervisory authority of your usual place of residence or workplace.

You can reach the supervisory authority as follows:

TEN Information Management GmbH

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